Columbia Pacific Food Bank is seeking a part-time Marketing & Event Manager to be responsible for the following:

•  Administration, marketing, planning, management and execution of the Food Bank’s fundraising events and food drives. 
• Cultivating sponsors, donors and volunteers for the food bank’s four quarterly events and several food drives throughout the year.
• Being the main contact with event venue staff and volunteers.
• Being the lead Volunteer Coordinator for quarterly events 
• Delivering clear, consistent communications to the community for the purpose of increasing awareness of the food bank’s services, in addition to cultivating sponsorships, donations and event attendance. Communications are distributed through the following channels: Facebook, our website, our newsletter, direct mail and Instagram.

This position is an exempt, part-time position based at our location in St Helens, Oregon. Hours are generally scheduled Monday-Thursday, 8:30am-2:30pm, with extended hours on weekends and Fridays during quarterly fundraising events. 

Qualified Applicants will have:

• Ability to work in variable settings responding to many concurrent activities and needs
• Ability to work effectively with people from diverse backgrounds and understand the needs of low-income families and individuals while maintaining compassion. 
• Ability to work independently and as part of a team.
• Ability to obtain food safety certification.
• Ability to move and lift supplies and equipment weighing up to 50 pounds.
• Ability to pass a criminal background check.
• A valid Driver’s License.
• Ability to use your personal vehicle for CPFB business.
• Good oral and written communication skills.  
• Strong interpersonal and conflict resolution skills.
• Flexibility, creativity and a strong work ethic
• A mission-focused, self-starter personality
• Commitment to serving vulnerable populations and ending hunger.

Your Skills and Experience Include:

• Education: Bachelor’s Degree is preferred, but a minimum of 3-5 years experience in special events, nonprofit events or related areas may be substituted.
• 3-5 years of project management experience.
• Ability to manage multiple projects simultaneously with attention to detail, ability to navigate interruptions, and maintain focus on tasks and produce accurate work.
• Experience effectively working with and training volunteers.
• Proficiency with Microsoft Window and Office environment (Word, Excel, Access, Outlook) and standard office equipment.
• Knowledge of and proficiency with Google Workspace
• Strong technical ability including familiarity with graphic design, Canva, WordPress, Mailchimp or relevant email marketing CRM
• Knowledge of English grammar, spelling and usage.
• Ability to write concise and engaging content for social media, website, email marketing campaigns, newsletters, annual reports and donor correspondence
• Safe driving record, current vehicle insurance and ability to use your personal vehicle for CPFB business.
• Must be able to pass a criminal background check.
• High level of flexibility and the ability to adapt to changing conditions and shifting demands.

Key Responsibilities:

Event Coordination:

• Research, cultivate and solicit new and existing donors to support special events and secure sponsorships 
• Be a positive representative for Columbia Pacific Food Bank with the community, staff and volunteers
• Support communication and coordination with event vendors, sponsors and donors
• Plan the logistics of the event including project planning and execution, while following the event budget. 
• Create event marketing materials including signs, programs, and handouts.
• Produce event promotions on the Canva platform and distribute on social media using Meta Business Suite  
• Maintain and /or create a project management system of all Standard Operating Procedures (SOPs) of all special event timelines, action items and future plans. 
• Be the key associate at special events including preparation, set-up, event execution and tear-down. 
• Perform gift processing and donor tracking in software. 
• Track event attendees and maintain attendance records for special events. Utilize software to streamline event registration, check-in,  purchases and check-out. 
• Major donor development: Works to steward potential new major sponsors and donors.
• Maintain and update the Food Bank website with new event information and news updates as needed
• Devise and execute email marketing campaigns with Mailchimp that will help to increase awareness of upcoming fundraiser events, 
• Taking the lead on volunteer event coordination, including recruiting volunteers and maintain a volunteer database for special events

Fundraising/Food Drives:

•  Manage logistics of all food and funds drives including working with volunteers and service groups.
•  Manage food drive details.
•  Manage and update event procedures, timelines, and duties.
• Participate in fund-raising events.
• Increase communication and collaboration between local producers, organizations, and other stakeholders.
• Initiate event planning meetings with stakeholders.
• Practice good stewardship of agency resources.
• Perform other job-related duties as deemed necessary or as assigned

Working Conditions:

Work is typically performed in an office environment inside and outside of CPFB’s facility in St. Helens, OR.  

• Frequent use of phones to communicate with stakeholders and extended time sitting in front of computer screens.  
• Regular bending, squatting and reaching at or above shoulder level to retrieve supplies. 
• Continuous use of hands in repetitive tasks; finger dexterity to perform various clerical duties and data entry. 
• Exposed to potentially hazardous conditions in the warehouse area.   
• Some walking and lifting associated with meetings and travel.  
• Occasional work outside of normal working hours, such as evenings and weekends.  Occasional overnight travel. 
• Periodic warehouse work and ability to lift 50 pounds.

This job description does not list all the duties of the job, and you may be asked to perform other duties.  

What We Offer:

• $2500 – $3100/monthly salary, depending on experience
• Generous PTO policy, including paid federal holidays

How to Apply

• Please send your cover letter, resume, and list of 3 references (names, position, relationship, and email address) in a single PDF to Alex Tardif, Executive Director at alex@cpfoodbank.org with the subject line “CPFB Marketing & Event Manager.”
• Please include your name and preferred pronouns on all documents.
• In your cover letter, please speak to how your experience and qualifications match what we are looking for in this role.
• Your cover letter is your best opportunity to stand out from other candidates and demonstrate why you are the right person for the job.

Please also note: We will not contact your references without notifying you first.

Folks who are queer, trans, non-binary, people of color, disabled, parents, and are/have been system impacted, are immigrants, and anyone who has experienced systemic oppression or gender-based violence are encouraged to apply.

The Interview Process

1. The Executive Director reviews your resume.
2. If we determine that you are a good candidate for the position, we’ll contact you to schedule an interview.
3. You’ll participate in an interview with our Executive Director and board members. 
4. The team reviews all feedback.
5. We make a final decision and notify you.

Location

• In-person at our facility in St Helens, Oregon with the option of remote work once per week.

Details

• Applications are reviewed on a rolling basis.
• Anticipated start date: This position will remain open until filled. We are looking to fill the position immediately.

Employment Type

• Exempt, part-time position (24 hours per week)

Position reports to

• Executive Director

Click >>here<< to download this job description.

Columbia Pacific Food Bank (CPFB) is seeking a full-time Pantry and Warehouse specialist to be responsible for the following:

• Provide support to the H.E.L.P. food pantry, warehouse, executive director and assist the development director.
• Administration and management of the H.E.L.P. food pantry supporting the warehouse operations and the executive director with administration and clerical work
• Areas of responsibility include:
  • Food ordering, distribution, inventory, collection, reporting, cleaning, volunteer supervision, manual tasks associated with the acquisition, storage, and distribution of food products including packing orders, unloading deliveries, re-packing food products, operating warehouse equipment, making deliveries and general maintenance and cleanup.
• Supports the Executive Director with general office tasks and data entry.

This position is an exempt, full-time position based at our location in St Helens, Oregon. Hours are generally scheduled Monday-Thursday 8:00am-2:30pm, with extended hours on weekends and Fridays during quarterly fundraising events.

Qualified Applicants will have:

• Ability to work effectively with people from diverse backgrounds and understand the needs of low-income families and individuals.
• Ability to work independently and as part of a team.
• Ability to obtain food safety certification.
• Ability to move and lift supplies and equipment weighing up to 50 pounds.
• Ability to read and perform basic mathematical functions
• Ability to manage multiple projects with attention to detail, ability to handle interruptions, and maintain focus on tasks and produce accurate work.
• Ability to use your personal vehicle for CPFB business.
• Certification to operate motorized forklift or willingness and ability to obtain certification
• Ability to pass a criminal background check.
• A valid Driver’s License.
• A mission-focused, self-starter personality
• Willingness and ability to travel throughout a multi-county service area.
• Willingness and ability to learn sanitary food storage and handling guidelines and practices
• Commitment to serving vulnerable populations and ending hunger

Your Skills and Experience Include:

• Associate’s Degree is preferred, but a minimum of two years experience in the field or related area may be substituted.
• 1-3 years of project management experience preferred.
• Minimum one (1) year experience working in a warehouse and/or product distribution center operation as a general warehouse worker and/or driver.
• Experience working with and training volunteers.
• Supervisory experience preferred.
• Experience with inventory, fiscal and recordkeeping systems.
• Proficiency with Quickbooks preferred 
• Knowledge of English grammar, spelling and usage.
• Proficiency with Microsoft Window and Office environment (Word, Excel, Access, Outlook) and standard office equipment.
• Good oral and written communication skills.  
• Strong interpersonal and conflict resolution skills.
• Strong problem solving skills.
• Safe driving record and current vehicle insurance 
• High level of flexibility and the ability to adapt to changing conditions and shifting demands.
• Community food security and local food systems experience preferred, not required.

Key Responsibilities:

Administration:

• Prepare and submit reports (F/A, USDA, OFB food ordering, agency statements, etc.) as required.
• Build, maintain and expand collaborative partnerships with Oregon Food Bank, our member agencies and external community partners.
• Maintain standard record-keeping of food donations, inventory and distribution.
• Practice good stewardship of agency resources.
• Financial reporting in conjunction with the Executive Director 
• Perform other job-related duties as deemed necessary or as assigned.

Human Resources:

• Provide for adequate scheduling, supervision and evaluation of all volunteers.
• Maintain a positive, collaborative and productive work culture amongst all volunteers.
• Establish and manage all aspects of a volunteer program as necessary to support agency operations.
• Ensure all volunteer staff possess and abide by current standard operating procedures, OFB policies and procedures, ServSafe, food recall policy and emergency preparedness plans.
• Conduct volunteer meetings on a regular schedule.

Warehouse:

• Performs a variety of general warehouse duties including packing customer orders, unloading deliveries, repacking of food products, checking freezers and coolers, general maintenance and janitorial duties in warehouse, office, common areas and grounds.
• Assists in unloading and loading product onto/from trucks. Assures accuracy of quantity as well as quality of deliverables. Places products in appropriate storage racks.
• Operates motorized forklift, pallet jacks and other equipment within the warehouse in a safe and efficient manner.
• Operates Food Bank trucks to pick up local donations, as well as deliver orders to member agencies throughout the multi-county service area. This includes logging of Fresh Alliance receipts and Packing Slip signatures.
• Maintains travel logs and other documentation as required.
• Maintains optimal operating level of Food Bank vehicles including oil, gas, fluid levels battery, tires, etc. and reports any problems to the Executive Director.
• Assists Warehouse/Pantry Manager in coordinating weekly, monthly, quarterly and annual inventories.
• Provides training and scheduling of warehouse and driver volunteers.
• Perform other job-related duties as deemed necessary or as assigned

Fundraising:

• Support Fundraising activities 
• Provide clerical support as required
• Back up fundraising as required

Working Conditions:

Work is typically performed in an office environment inside and outside of CPFB’s facility in St. Helens, OR.  

• Frequent use of phones to communicate with stakeholders and extended time sitting in front of computer screens.  
• Regular bending, squatting and reaching at or above shoulder level to retrieve supplies. 
• Continuous use of hands in repetitive tasks; finger dexterity to perform various clerical duties and data entry. 
• Exposed to potentially hazardous conditions in the warehouse area.   
• Some walking and lifting associated with meetings and travel.  
• Occasional work outside of normal working hours, such as evenings and weekends. 
• Reagular warehouse work and ability to lift 50 pounds.

This job description does not list all the duties of the job, and you may be asked to perform other duties.  

What We Offer:

• $2,400 – $3100/monthly salary, depending on experience
• Generous PTO policy, including paid federal holidays

How to Apply

• Please send your cover letter, resume, and list of 3 references (names, position, relationship, and email address) in a single PDF to Alex Tardif, Executive Director at alex@cpfoodbank.org with the subject line “CPFB Pantry and Warehouse Specialist.”
• Please include your name and preferred pronouns on all documents.
• In your cover letter, please speak to how your experience and qualifications match what we are looking for in this role.
• Your cover letter is your best opportunity to stand out from other candidates and demonstrate why you are the right person for the job.

Please also note: We will not contact your references without notifying you first.

Folks who are queer, trans, non-binary, people of color, disabled, parents, and are/have been system impacted, are immigrants, and anyone who has experienced systemic oppression or gender-based violence are encouraged to apply.

The Interview Process

1. The Executive Director reviews your resume.
2. If we determine that you are a good candidate for the position, we’ll contact you to schedule an interview.
3. You’ll participate in an interview with our Executive Director and board members. 
4. The team reviews all feedback.
5. We make a final decision and notify you.

Location

• In-person at our facility in St Helens, Oregon with the option of remote work once per week.

Details

• Applications are reviewed on a rolling basis.
• Anticipated start date: This position will remain open until filled. We are looking to fill the position immediately.

Employment Type

• Exempt, full-time position (32 hours per week)

Position reports to

• Executive Director

Click >>here<< to download this job description.